There’s too much junk in the athletic director’s trunk. Financial planning software is put in the hands of too few. The Business Office is crowded and a bottleneck. The Chartwells food service outfit deserves another chance.
Those are some of the findings in a Massachusetts Association of School Business Officials audit of the Wellesley Public School system conducted last fall and now available for your reading pleasure on the school website.
The audit, which is written in a very supportive tone, nevertheless points out a slew of problems with how things are runs and makes a bunch of recommendations to fix the issues (no misappropriation of funds is cited, just bad or no procedures).
The audit group was not at all wild about how Wellesley manages cash from Performing Arts, athletic events and student activities, and outlines recommendations that it says will be more time and cost efficient (including ways to get around transferring gate receipts from sports events via the AD’s car trunk). Among the recommendations: decentralizing access to the school system’s MUNIS financial management software; putting procurement cards (P-cards) into place to streamline cash management for student activities; and getting more frequent (quarterly vs yearly) financial updates.
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